Hotel Accounting Software
Manage Finances & Stay GST Compliant
Software for accounts payable, receivables, GST filing, payroll, and financial reporting. Most Indian hotels use Tally with PMS integration or specialized hotel accounting modules.
What Hotel Accounting Covers
| Function | Description |
|---|---|
| Accounts Receivable | Track money owed by guests, corporates, OTAs |
| Accounts Payable | Manage vendor payments, due dates |
| General Ledger | Chart of accounts, journal entries |
| GST Management | Input/output tax, GSTR filing |
| Bank Reconciliation | Match bank statements with books |
| Financial Reporting | P&L, Balance Sheet, Cash Flow |
| Payroll | Salary processing, PF, ESI |
PMS to Accounting Integration
Key data that flows from PMS to accounting:
- Daily revenue: Room, F&B, other department revenue
- City ledger transfers: Corporate accounts, travel agent dues
- Advance deposits: Guest prepayments
- Tax collected: GST on rooms and services
- Payment receipts: Cash, card, UPI collections
- OTA receivables: Amounts due from OTAs
Integration is Critical: Without PMS-accounting integration, accountants manually enter data = errors, delays, reconciliation nightmares. With integration = automatic posting, accurate records.
Popular Options in India
| Software | Best For | PMS Integration |
|---|---|---|
| Tally Prime | Most hotels (industry standard) | Via export/import, some API |
| Busy Accounting | Budget alternative to Tally | Limited |
| Zoho Books | Cloud-first hotels | API available |
| IDS Accounts | Large hotels on IDS | Native integration |
| eZee Accounts | eZee ecosystem | Native with eZee |
GST Compliance for Hotels
Key GST requirements your accounting software must handle:
- Multiple GST rates: 12% (rooms ≤₹7,500), 18% (rooms >₹7,500), 5%/18% F&B
- HSN/SAC codes: 9963 for accommodation services
- Input Tax Credit: Track eligible ITC on purchases
- GSTR-1: Outward supplies (sales) reporting
- GSTR-3B: Summary return with tax payment
- E-invoicing: For turnover above threshold
- TDS/TCS: Track deductions from OTA payments
Tally for Hotels
Most Indian hotels use Tally Prime. Here's how to set it up for hotels:
- Create hotel-specific ledgers: Room revenue, F&B revenue, other income
- Set up cost centers: By department (rooms, F&B, spa, etc.)
- Configure GST: Multiple tax rates, HSN codes
- City ledger groups: Corporate accounts, travel agents, OTAs
- Bank accounts: Separate for operations, OTA receipts
- Recurring entries: Rent, insurance, EMIs
Pro Tip: Many PMS vendors offer Tally integration modules. Ask your PMS provider about automatic daily posting to Tally - saves hours of manual work.
Key Financial Reports
- Daily Revenue Report: Revenue by department, payment modes
- Accounts Receivable Aging: Outstanding dues by age
- Accounts Payable Report: Vendor dues, payment schedule
- Profit & Loss: Monthly/annual income vs expenses
- Cash Flow Statement: Money in vs money out
- GST Summary: Tax collected vs paid, ITC available
- Bank Reconciliation: Books vs bank statement
Choosing Accounting Software
- PMS integration: Can it connect with your hotel PMS?
- GST compliance: All India GST requirements supported?
- Multi-location: If you have multiple properties
- Audit trail: Track all changes for compliance
- CA familiarity: Will your accountant/CA know how to use it?
- Support: Local support in your language